Administration Assistant

Sydney Catholic Schools, Leichhardt (see more jobs from this school)

Leichhardt, NSW


Admin / SSO / Non-Teaching

Contract Type: Contract Position Part Time (0.10 FTE)

Applications Close: 4 October 2020


We are seeking a high achieving Admin Assistant, who takes initiative and can multi-task in a fast-paced environment.

<p><img src="https://cgprod.phris.com.aucache/PTRTDB_JPG_GIYDCNZRGEZDIMJUGIYDIOBUHAZVG5LENZSXSLTKOBTQ=_GA==_GE==_2000000000.JPG" alt="" width="479" height="140" /><br /> <br /> <strong>Administrative Assistant</strong><br /> <br /> <strong>Location:</strong> Central Office, Leichhardt<br /> Full-time, 12 month contract<br /> <strong>Commencement Date:</strong> Immediate start or by negotiation<br /> <strong>Closing Date:</strong> 4 October 2020<br /> <br /> <br /> <strong>Who are we?</strong><br /> <br /> Sydney Catholic Schools (SCS) is responsible for the leadership of 150 Catholic primary and secondary schools across the Archdiocese of Sydney, which educates more than 70,000 students. Our mission is <strong>to know and love Christ through learning</strong> and our vision is t<strong>o foster thriving Catholic communities through excellent teaching and learning</strong>. At the heart of all we do are our core values of <strong>empathy, curiosity, excellence, collaboration</strong> and <strong>truth.</strong><br /> <br /> Reporting to the <strong>Manager: Research and Innovation</strong> and providing support services to the Education and Research team members to enable the efficient operation of the team.<br /> <br /> <strong>Major Accountabilities</strong><br /> <br /> The Administrative Assistant will be responsible for:</p> <ul> <li>Providing administrative services including filing, mail receipt and sorting, handling invoices, diary management, meeting and event support, managing systems and creating and compiling documents to support the effective operation of the team/unit.</li> <li>Collecting and compiling information to support the development of documentation and reports.</li> <li>Responding to enquiries and routine requests for information, escalating enquiries as necessary, to ensure the provision of accurate information.</li> <li>Updating records and databases, complying with records management processes, to ensure information is accurate, stored correctly and accessible.</li> <li>Any other duties as directed from time to time.</li> <li>Liaising and consulting as appropriate with internal and external stakeholders.</li> <li>Promoting and implementing Sydney Catholic Schools mission <em>To know and love Christ through learning</em> and vision of <em>Thriving Catholic communities through excellent teaching and learning.</em></li> <li>Promoting and abiding by Sydney Catholic Schools values of empathy, curiosity, excellence, collaboration and truth.</li> </ul> <p><strong>Essential Criteria</strong><br /> <br /> To be considered for this role, you will have the following experience, skills and knowledge:</p> <ul> <li>TAFE NSW/College certificate III/IV or equivalent qualification in administration.</li> <li>High level computer literacy through proficiency in Google and Microsoft Office packages, SharePoint, Google mail/apps, and PHRIS.</li> <li>Exceptional written and verbal communication skills.</li> <li>Highly developed interpersonal skills.</li> <li>Excellent telephone manner, flexibility and high order skills in handling difficult conversations.</li> <li>Excellence in customer and client service.</li> <li>Demonstrated ability to work independently in a team environment.</li> <li>High order written, oral and presentation skills.</li> <li>Valid Working With Children Check clearance (WWC) number.</li> <li>Ability to respect, support and uphold the mission, ethos and teachings of the Catholic Church and the values of Sydney Catholic Schools.</li> </ul> <p>Please click on 'View Role Description' on the top of this page for a detailed description about this position.<br /> <br /> <strong>Application Process</strong><br /> <br /> To apply for this position please <a href="https://cgprod.phris.org.au/">CLICK HERE</a>.<br /> <br /> Alternatively, if you are a current Sydney Catholic Schools Ltd employee, please <a href="https://prod.phris.org.au/psc/HRPRD/EMPLOYEE/HRMS/c/HRS_HRAM_EMP_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&amp;Action=U">CLICK HERE</a> to apply.<br /> <br /> <strong>Working with Children Clearance</strong><br /> <br /> This role is classified as a child-related work and therefore we require a working with children clearance to be completed before your commencement.<br /> </p>
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