Front Office Assistant

St Lucy's School

WAHROONGA, NSW 


Admin / SSO / Non-Teaching

Contract Type: Permanent/Ongoing Position Full Time

Applications Close: 15 July 2022


We are seeking an experienced full-time Front Office Assistant to work term-term plus 2 days. This Front Office Assistant is responsible for meeting and greeting all visitors to the school, making them feel welcome and valued in a calm and welcoming environment.

<p><b>ABOUT US </b></p><p>St Lucy&#39;s School is a Catholic Independent School in the Dominican tradition providing high quality education to primary and secondary students with disabilities. We are a community enriched by difference; inspiring learning for a life of purpose. </p><p>At St Lucy&#39;s School we work with each student individually in order to unlock their unique potential and to encourage them to become independent. We provide a holistic education, offering outstanding academic programs taught by special educators with the support of our dedicated therapy team. </p><p><b>ABOUT THE ROLE </b></p><p>We are seeking an experienced full-time Front Office Assistant to work term-term plus 2 days. This Front Office Assistant is responsible for meeting and greeting all visitors to the school, making them feel welcome and valued in a calm and welcoming environment. </p><p><b>KEY RESPONSIBILITIES </b></p><ul><li>Answer the telephone and redirect calls, and welcome guests to the school. </li><li>Management and distribution of visitor’s keys, and the sign-in/out register for staff and visitors. </li><li>Collect and distribute mail daily, distribute deliveries, and assist with mailing/labelling as required. </li><li>Forward reception and enquiries emails to relevant staff. </li><li>Forward enrolment and transport issues to the Enrolments Office. </li><li>Administer medications and attend to first aid as required as part of the Administration team. </li><li>Receive student medication and ensure secure storage, ensure paperwork is received and forwarded to the First Aid and Medication Administrator. </li><li>When required, provide personal hygiene assistance to students. </li><li>Record daily student absences in TASS and check data inputted by teachers for accuracy. </li><li>Follow up with parents regarding unexplained absences </li><li>Check attendance data for inclusion in the bi-annual STATS attendance reports submitted to the Department of Education by the Business Office. </li><li>Prepare daily departure lists to facilitate smooth transition of students at the end of each day and prepare afternoon run sheet information. </li><li>Liaise with Catholic Care and direct parents to Catholic Care for after School Care queries. </li><li>Check and reconcile monthly pay claims for ASTP drivers and ATSO’s. </li></ul><p><b>ABOUT YOU </b></p><p>The School&#39;s core values are Joy, Community, Courage and Truth. As such, we see the importance of recruiting talent aligned with these values. </p><p>To be successful for this role, the following experience, skills and attributes are essential: </p><ul><li>Excellent interpersonal skills and communication skills, with demonstrated ability to build rapport and interact effectively at all levels of the school. </li><li>Calm and well presented with a professional, positive and welcoming disposition. </li><li>Operates effectively in a collaborative team environment by building rapport and strong relationships. </li><li>Demonstrates a passion and commitment to the vision and values of St Lucy’s School. </li><li>Minimum 1 years’ experience in a similar role, ideally within a school environment. </li><li>Proficient in Microsoft Office, Word, Excel and PowerPoint. </li><li>Senior First Aide training. </li><li>High level of integrity and trust, professional demeanor, understanding of the importance of confidential information. </li><li>Great attention to detail. </li><li>Demonstrated ability in setting priorities, planning and organising workload. </li><li>Demonstrated ability and willingness to assist as needed outside designated role in a busy school environment. </li></ul><p><b>EXTRA BENEFITS OF WORKING AT ST LUCY&#39;S </b></p><ul><li>As a Public Benevolent Institution, we can offer to package a component of your salary as a tax-free fringe benefit and this will increase your take home salary. </li><li>Close to public transport on Sydney&#39;s beautiful North Shore </li><li>Onsite Car Parking available </li><li>Personal Well-Being Initiatives and access to Employee Assistance Program </li><li>Professional Development Plans </li></ul><p><b>HOW TO APPLY </b></p><p>For more information, please see the <b>position description attached</b>. </p><p>To apply for this position, please email <b>nicolef&#64;stlucys.nsw.edu.au</b> the following documentation: </p><ul><li>Completed <b>Application form </b></li><li><b>Resume </b></li><li><b>Brief Covering Letter</b> addressed to the Principal, David Raphael (no longer than two pages) which addresses: </li><li>The reason for your interest, and </li><li>Your demonstrated experience and skills in relation to the role. </li></ul><p>St Lucy&#39;s School has a zero-tolerance policy for child abuse and is committed to promoting child safety, the well-being of children and protecting children from abuse. To ensure the safeguarding of our students, all employees must have a current Employee Working with Children Check before commencing work. In addition, included throughout the recruitment process are checks of suitability for employment with children. </p><p>St Lucy&#39;s School policy requires staff to have received three (3) Covid-19 vaccine doses. </p><p><b>Applications close on Friday 15 July 2022.</b></p><p><b> </b></p><p><b> </b></p><p><b> </b></p><p><b> </b></p><p><b> </b></p><p><b> </b></p><p><b> </b></p><p><b> </b></p><p><b> </b></p><p><b> </b></p><p><b> </b></p><p><b> </b></p><p><b> </b></p><p><b> </b></p><p><b> </b></p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p><p> </p>

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<p>To apply for this position, please email <a href="mailto:nicolef&#64;stlucys.nsw.edu.au" rel="nofollow">nicolef&#64;stlucys.nsw.edu.au</a> the following documentation:<br /></p><ul><li><b>Completed Application Form</b></li><li><b>Resume </b></li><li><b>Brief Covering Letter</b> addressed to the Principal, David Raphael (no longer than two pages) which addresses:<br />- the reason for your interest, and<br />- your demonstrated experience and skills in relation to the role.</li></ul><p>Please email nicolef&#64;stlucys.nsw.edu.au for a copy of the position description.</p><p> </p><p>St Lucy’s School has a zero-tolerance policy for child abuse and is committed to promoting child safety, the wellbeing of children and protecting children from abuse. To ensure the safeguarding of our students, all employees must have a current Employee Working with Children Check before commencing work. In addition, included throughout the recruitment process are checks of suitability for employment with children. </p><p>St Lucy&#39;s School policy requires staff to have received three (3) Covid-19 vaccine doses.</p><p> </p>

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